Trek Logistics

The busiest day at Base Camp. The Ranger guides the entire crew through ten stops — Welcome Center check-in, gear drop, crew photo, camping registration, outfitting, medical recheck, mail room, gear shakedown, logistics trip plan, and security. Get through it all and the trail starts in the morning.

Activities

• ▸Welcome Center — Crew Leader and Lead Advisor check in, receive tent assignments, meet Ranger
• ▸Drop gear at tents — carry water, rain gear, and medications for the rest of the day
• ▸Crew photo — field uniforms or crew t-shirts
• ▸Camping Registration — Ranger, Advisors, Scouts 18+ inside; roster and IDs checked
• ▸Outfitting Services — receive tents, bear bags, rope, pots, dining fly, trail food, and fuel
• ▸Medical Recheck — all crew members reviewed with Philmont Infirmary staff; prescriptions in original containers required
• ▸Mail Room — pick up any gear shipped ahead
• ▸Shakedown — Ranger checks all gear; non-essential items stored at Base Camp
• ▸Logistics Trip Plan — Crew Leader and Lead Advisor receive campsite, trail, and program info
• ▸Security — receive lockers (if not storing gear in personal vehicles)

Scheduled Programs

• ▸6:30 AM · Breakfast — Base Camp Dining Hall
• ▸11:30 AM · Lunch — Base Camp Dining Hall
• ▸4:45 PM · Dinner — Base Camp Dining Hall
• ▸5:45 PM · Crew Leadership Meetings — Hardesty Casa Center (Crew Leader, Chaplain's Aide, WPG, Advisors)
• ▸7:00 PM · Chapel Services
• ▸8:15 PM · Opening Campfire — meet at Welcome Center

Opportunities

• ▸One last shower before we hit the trail
• ▸Tooth of Time Traders if the schedule allows
• ▸Short Base Camp tour if the Ranger has time

• ▸We will store our bags and gear not going on trail in the crew vans.
• ▸*After shakedown, anything in your pack goes on trail. There is NO WAY to send it back.*
• ▸The Opening Campfire means bedtime is later tonight. Plan for it.
• ▸Quiet hours at Base Camp are 10:00 PM to 7:00 AM.

Watch for

• ▸Extra gear creeping into packs at shakedown
• ▸Missing medical form or medication issue discovered at check-in
• ▸Not asking questions while the Ranger is available
• ▸Late campfire running into quiet hours

Crew leader focus

Stay organized through check-in. Listen carefully in Logistics. Own the final Crew Leader copy. Shakedown decisions are final.